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I am going to assume that you are on BookMyVenue Admin page. To reach to this page, My Home (top right corner) → BookMyVenue Admin.

Manage bookings

Cancel a booked event

Go to Home Page -> Academic Admin -> Manage talks/seminar.

Then search for talk you are looking for. In front of the talk, you will find the booking.

There is Cancel button to cancel the booked event.

After the booking is cancelled, a new booking request can be created by clicking on button with calendar icon. The user can also create a fresh booking request by visiting appropriate links related to Public Talks/Seminars.

Manage venues

For the following tasks, you must be at My Home → BookMyVenue Admin → Manage Venues page.

How do I add a new venue?

My Home → BookMyVenue Admin → Manage Venues

To add a new venue, fill the form. In the example below, I am adding a new venue called Safeda.

In the ID field, do not use any space.

Press add new button when you are done. The new venue will apear in the list of venues below this form (not shown in the image below).

How do I edit a venue?

My Home → BookMyVenue Admin → Manage Venues

To edit an existing venue, select the venue from the drop down list and press Select. The form will be filled by old value. Edit these values and press update button.

In the example below, I selected FF-North Wing-Lecture Room venue from the dropdown list and pressed Select (this step is not shown in figure below). I was presented the following form with old values. Here I am adding NOTE TO USER and adding QUOTA.

Here is table of not-so-obvious options.

• ALLOW BOOKING ON HIPPO: NO to disable booking by common pool. Admin can still book this venue.
• NOTE TO USER: Show extra information to user e.g., Do not book in night
• QUOTA: Set quota on venue in minutes per week i.e. user can not book it for more than this duration within a week. In the example above, no one can book this venue for more than 60 minutes per week. Set this to -1 to remove quota.

How to I restrict booking on a venue?

There is only one option available for you. That is QUOTA option in venue. When QUOTA is set to -1, there is no restriction on the venue. Set it to non-zero positive venue to restrict the booking.

If QUOTA is set to x then no one can book this venue for more than x minutes in a week.

Potential misuse

Lets assume that you have enabled quota on a venue of 60 minutes. I can book this venue first time for 59 minutes. This way I could create another booking since 59 minutes is still less than maximum quota of 60 minutes. Currently there is no protection from this trick!

How do I block a venue?

In your admin page (i.e., Home -> BookMyVenue Admin), you will find link Block Venues. Click on it and you will be presented a form.

Select multiple venues (press down Ctrl key), select start and end dates and start and end times. Select a reason for blocking the venue and pick the type of event for which you are blocking this venue. In the example below, I've slected type WORKSHOP and very unhelpful message for reason.

Note that venues will be blocked immediately. No need for approval. Any booking made on these venues will be cancelled for the blocking period. The booking party may get an email that their booking is cancelled by admin (not sure about it!).